The purpose of this policy is to explain how the College of Law New Zealand Limited (College) complies with privacy law requirements. This policy may be updated from time to time.
Compliance with New Zealand Privacy Requirements
The College’s system for complying includes:
- our commitment to compliance with privacy requirements
- our policy and approach to privacy, as explained in this information
- our resources allocated to privacy, including our technology systems and services, and
- our people and the training and education we undertake.
Collecting your Personal InformationThe College provides legal education and training to students and practitioners in Australia and New Zealand including practical legal training, postgraduate specialised degree programmes and continuing professional development seminars and workshops, and related information and assistance.
When you participate in our programmes and courses, we may therefore collect personal information about you such as your name, contact details, educational qualifications, credit card details, and so on. Where we do not have your personal information, we may not be able to contact you, enrol you in one of our programmes or deal with your requests.
We collect this information from you when we ask you for it and you provide it (including when you contact us, enrol in one of our programmes or use our website or related apps, social media or digital services), and from others on your behalf authorised by you.
Like many organisations, we use technology and tools that tell us when a computer or device has visited or accessed our content. Those tools include services from search engines and other companies that help us to tailor our legal education and training programmes to better suit our customers and potential customers. Search engines provide facilities to allow you to indicate your preferences in relation to the use of those tools in connection with computers and other devices controlled or used by you.
Using Your Personal InformationGenerally, we use your personal information for our activities and operations, and in our efforts to expand and improve our activities and operations. Examples include:
- to respond to and process your requests such as for information about our legal education and training programmes, or to enrol you in one of our programmes
- to administer and manage our legal education and training programmes and courses, including recording details of progress of a student through a course and results achieved, and providing information to higher education regulatory bodies or government agencies
- to confirm your identify, such as when you contact us with an inquiry
- to notify you of any changes to our programmes and courses
- to provide you with marketing communications and invitations and offers for legal education and training programmes including new courses and programmes that we have not offered before but believe may be of interest to you (always giving you a way to opt out of further offers if you prefer) and to assist in developing new courses
- to operate programmes and forums in different media in which you are able to share information, including your personal information, with us and publicly (on the Terms applicable)
- to determine if you are eligible for certain products, services or offers
- for a business or professional relationship we may have with you
- if you apply for employment with us, to consider your application
- to conduct market research about our legal education and training programmes
- to amend records to remove personal information, and
- for other everyday business purposes that involve use of personal information.
Storing and Disclosing Your Personal InformationWe use various systems and services to safeguard the personal information we store, as part of our business systems and processes. In using your personal information, we may pass on your personal information:
- to others, like our agents, contractors and service providers, who help us to provide services to you
- to higher education regulatory bodies and government agencies
- in other ways that come up in our business from time to time.
Your personal information may be held and processed overseas by the College or our service providers. The College has campuses located in Australia and New Zealand, and has service providers in other countries including the United States.
When we pass on or share your personal information in this way, we take steps to ensure it is treated in the same way that we would treat it.
We do our best to keep our records of your personal information up to date and accurate and not to keep personal information that is no longer needed.
We also share with others and disclose information from which personal information has been removed so that no privacy is affected. We sometimes have to pass on personal information for legal or safety reasons or other special circumstances.
You may wish to contact us to access your personal information, to seek to correct it or to make a complaint about privacy. Our privacy email contact address is firstname.lastname@example.org and further contact details for the College are set out below.
The College of Law New Zealand Limited
Level 8, 3 City Road
Phone: +64 9 300-3151
We will respond as soon as reasonably practicable to any information privacy request, and in any case not later than 20 working days after the day on which the request is received, to let you know whether the request is to be granted, and if so, in what manner if there is any charge. In the case of access and correction requests, we will let you know if we are unable to provide you with access (such as when we no longer hold or use the information).
We do not impose any charge for a request for access, but we may charge you a reasonable fee for our costs associated with providing you with access and retrieval costs.
For complaints about privacy, we will establish in consultation with you a reasonable process, including time frames, for seeking to resolve your complaint.